Rostering has come a long way, the days of spreadsheets and pen and paper should be long gone. Today you can now communicate with your staff electronically giving your employees the power to communicate back electronically saving you the business owner or manager or supervisor hours every week.

What is an open shift?

An open shift allows a manager to offer the shift to any available and appropriately trained employee who works in the location. Creating an open shift will send an invitation via email or SMS to all recommended staff members, offering them the shift. The first employee to accept their invitation will be rostered to the shift, and any attempt by another staff member to accept a shift will be denied. This can be advantageous for a manager looking to rapidly fill a number of shifts, or to fill a particular shift as quickly as possible if an employee calls in sick with no warning.

Introducing Open Shifts/Schedules

Open shifts or schedules allow you the supervisor, manager or business owner to create schedules with start and finish times leaving it up to employees to grab the available schedules. No more chasing people to fill positions.

Once you create the open schedule any employee or casual or contractor that is suitably qualified to take the open shift can claim the shift right from their own smart phone. Perfect for businesses that use a lot of casuals, uni students and the like. Simply create the shifts you want employees to fill and they will be filled.

Employees simply claim the open shifts they want that they are qualified to take as soon as the email arrives

Try staff rosters for free and start working smarter in your business

Rostering systems over the past 3-4 years have really evolved with access to the internet now in the hands of nearly every working employee. Smart phone sales have rocketed over the past 7 years around the world.

Inline with smart phone sales has been the massive growth of apps. You can find an app for just about anything you can think of. The cleverest of apps for employee scheduling includes the ability not only for the employee to start and stop a shift. Employee scheduling apps have come a long way now giving the ability to put the employee roster directly onto the employee phone weeks in advance. Employees can now sync their smart device calendar to receive their schedule automatically populating the employee calendar with the shifts they need to work over the coming period.

This type of clever technology would have really helped Starbucks recently where it became clear over 130,000 employees were mostly kept in the dark about upcoming schedules. Starbucks have this week made an announcement that they will post the employee schedule at least one week in advance…….wow would you be happy with this, so for ever Starbucks have been making it very difficult for employees to know what they are doing next week.

With the busy lives we all lead today, millions of casual workers who in many cases may have more than 1 casual job need visibility about the workload they have. Being casual is tough, you don’t even know if you are working tomorrow sometimes and in many cases have no idea if you are working next week.

Don’t let your company become main news across websites around the world.

Show your staff you care, book in a demonstration or start a 30 day trial

If you run a business that deals with large numbers of staff and you are already using online time sheets, you’ll be well versed in how cost effective online time sheets are. Regardless of the size of your business, online time sheets are the most beneficial and cost effective means to track and monitor your staff productivity and time and attendance.

Using the platforms of online time sheets, certain tasks such as staff and project tracking, project monitoring, financial expenditure and wage information is easily configurable and as it is collated in one simple to use program. The traditional methods of paper documents or digital spread sheets often work out to be more expensive, time consuming and unreliable as they rely solely on human input, which can result in errors, discrepancies and lengthy wait periods.

Some people might think that converting your organisation to an online time sheet system is costly, disruptive to business operations and time consuming. The truth however, is it is a far less invasive procedure and costs far less than assumed. Most modern online time sheets are available for very affordable costs, and cost very little to install and train staff.

The cost saving and time and attendance solutions offered through the introduction of online time sheets makes company budgets much easier to devise and stick to, as these online platforms lay out all expenses and costs incurred so that management can actively predict the revenue and expenditure of the company. This is a very innovative and beneficial feature, as businesses can now plan more accurately for the future with little financial wavering.

If you’re looking to make your office more efficient and cost effective, implementing an online time sheet platform at your workplace is one of the first steps to take. Allowing all office operations to be logged and monitored, as well as tracked and analysed, online time sheets provide a platform for planning and actively reduces or removes the need for human interference when data collection and organisation is involved.

A much more accurate and affordable method of monitoring time and attendance , the use of an online time sheet eliminates the need for a person to struggle with entering all the hard copy data into a computer system. By doing this automatically, your online time sheet platform saves thousands of dollars in man hours required in data collection and collation, not to mention the accuracy of staff clock on and off times which can actively remove the costly threat of time theft and wage fraud.

Book in a demonstration to see how clever products have become

I get asked this question several times every year, either the customer has just purchased a company or building that had an existing Handpunch employee time clock or they just purchased a Handpunch employee time clock.

Last year I received a call from one company who had just purchased 14 hand punch employee time clock’s from an auction. Each time the question is the same asking if we can assist with software that will work with the hand punch hardware. Over the past 10 years I have assisted many companies with hand punch employee time clock’s across Australia, New Zealand and Fiji (Bula to all my Fiji friends)  over the past 3 to 4 years technology is changing and hand punch employee time clock’s are quickly becoming ancient hardware for employee time collection.

While we have software that works with hand punch employee time clock’s the hardware is becoming dated and today there are better options. One of the biggest issues with hand punch employee time clock’s is there is only one supplier in the world, this item is one of many tens of thousands in the company’s product line catalogue. The company’s focus is just not on employee time and attendance.

Why do people choose hand punch employee time clock’s? The main reason that companies choose hand punch employee time clock’s is to stop time theft by stopping employees from clocking in and out each other. One of the more popular methods over the past 10 years has been biometric or fingerprint technology. We have provided thousands of employee time clock’s over the past 10 years and understand the many issues associated with the implementation of employee time clock’s, connection to the network, IP address, the list goes on. If you have an IT person in your business many of these issues are not issues at all. If you do not have an IT person in your business today I would recommend not getting hardware employee time clock’s ( I did not think I would ever say that)

So back to the original question what software can I connect to a hand punch employee time clock, this week I told another customer that while we can provide software to work with the hand punch employee time clock I recommend that before they purchase any software you should book in for a 30 minute demonstration of our most popular time and attendance software that includes rostering.

Book in a time and attendance rostering demonstration