Posts Tagged ‘rostering staff’

Touchless visibility of Data has never been more important

As the world continues to change and move around Covid-19 touchless is the new keyword with people contact. Deputy has it all

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Get all the information you need when scheduling employees

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Allow employees to receive video communication through their personal employee app with touchless communication.

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Touchless sign in and out creating timesheets for payroll

Hands-free Clock In

  • Provide quick, touch-free timekeeping
  • Get up and running quickly with a verified onsite clock-in on your existing
    devices. By using Deputy’s contactless clock in for Kiosk you can ensure a
    fast, hygienic, touch-free clock in. Spend more time helping your patients
    and less time worrying about clocking in.
  • Limit contact exposure between employees during
    clock-in procedure and contamination of devices
  • Fast and simple clock-in process for employees

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Everything you need in 1 single solution for employee scheduling

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Employee on boarding with your scheduling software – GOLD

The team at Deputy continue to leave competitors in their wake while continuing to become the planets number 1 Scheduling software. Onboarding employees in any business is a pain, paperwork, paperwork and more paperwork. The Deputy team have started a process that will grow over the coming months to make this process in your business easier than ever before.

Stage 1 of this new module allows a company to send an email / sms to a new employee that takes the employee once received to a secure page online where they can provide basic information including full name, contact details, super fund, tax file number and more, even better if you are a xero customer this data will now flow to xero and shortly the same will apply to Myob.

Get rid of your manual processes, sign up to Deputy today for a 30 day trial

 

Onboard your employees easier with Deputy


Employee scheduling – setting up permissions to manage what people can see

As systems get bigger spread across multiple locations, divisions, states and countries the permission that gives employees access to data in a data set can be found wanting. Some systems today have limited functionality for example you can have a supervisor and an employee, typically in this scenario multiple supervisors have access to supervisor and they can all see each others data. Sometimes it is beneficial to have the ability to create 3 levels of supervisor.

Typically when we talk to customers they need more than 3 or 4 permission options like super administrator, administrator, supervisor and employee

Supervisor 1 role can include allowed to schedule, unable to see costs, can only schedule 2 departments
Supervisor 2 role can include allowed to schedule and allowed to see costs, can schedule all departments.
Supervisor 3 role
can include ability to manage the schedule at one location only
Supervisor 4 role can include allowed to see costs, schedule across all locations

These are just examples, how do you need to manage permission to schedules in your business? I have seen some customers where Facebook is used for some schedules while spreadsheets may be used just for managers. How would you like to schedule all in one place?

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Just a few of the customers scheduling away from spreadsheets

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Deputy adds leave balances for employees to see when booking leave – WOW!!

Every once in a while comes a feature every customer asks for but is not easy for the development team to provide, allowing an employee to easily see how many hours leave are available when requesting some time off is gold. This was worth the wait. Thanks a million to the developers, customer are going to love this feature.

Not only does Deputy show the leave balance to the employee they also show the balance per leave type. AND any future approved leave, so everyone is completely in the know. This will save employees, managers, and employers from jumping back and forth between Deputy and their payroll product – what a time saver! At present this data syncs seamlessly with Xero, MYOB and Bamboo HR.

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Workplace compliance – How do you manage your scheduled employees compliance?

Deputy has had for a long time the ability to record skills/qualifications against an individual however Deputy lacked any real compliance by having no checks and balances against the qualification entered into the system.

We now have a game changer…..Deputy now includes the ability to not only register the skill/qualification you can now enter details around the qualification including expiry dates so you can be notified.

 

So, what’s new exactly?

  • Manage Expiry – Set expiry dates so you manage training that requires renewal. Also, if training expires, Deputy will automatically warn you
  • Upload a File – Keep full documentation/photo/certificate of all your training. So if you are ever audited, it’s there in a few clicks!
  • Enter a Comment – Leave a quick note to provide additional information about your training requirements


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To help with the new elements in training, we’ve also introduced new icons to keep you aware
Here’s what each of them mean:

The ‘ticked’ icon means that the training requirement is still valid, and has not yet expired.

The ‘paper clip’ icon indicates that there’s a file uploaded for this training requirement.

The ‘speech bubble’ icon means that there’s comment attached to this training requirement.

The ‘warning’ icon means that the current training module has already expired.

How does it work?

Start by editing your employee’s profile and scrolling to the Job Information section. Then, add a training requirement and click on the ‘Edit’ icon to add further details.

Watch how easy this is to set up

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