Improve your scheduling software with 2 easy features

Having kids that work in the hospitality industry it is easy to see how manual scheduling process are still today. After working more than 20 years in this industry I am not surprised when a modern company is discovered to be still using paper time sheets and notes for scheduling.

Every customer with a manual system has issues building, distributing and maintaining the schedule. Every person who has ever had to build, distribute and then maintain a weekly or monthly schedule knows exactly what I am talking about here.

Building and sharing the schedule – It is one thing to build the schedule, once built you can share the schedule with all employees. I have seen customers share the employee schedule on a notice board, in the lunch room, more progressive companies try using Facebook.

Maintaining the schedule – If your employees work the same hours each week doing the same work week in and week out then scheduling is very simple, copy this week into next week and away you go again. If your company is in retail or hospitality or health then schedules can change with a minutes notice. A restaurant may get busy 2 hours earlier than expected due to extra customers walking in off the street.  What ever the reason how do you manage many changes to the schedule every day? Some companies will change the schedule daily, reprint and stick back on the noticeboard. Can you imagine doing this every day?

Ways clever scheduling can help your business profit!

1/ Availability – Imagine if your employees could advise their availability in advance so when you went to build the schedule automatically employees who advised previously they were unavailable would not be available to schedule. (you can still over ride this feature if desperate for an employee to walk however the feature is designed to help both the employee and the scheduler.

2/ Shift Swap – One of the best features ever invented for many industries. If my daughter wants to swap a shift at her manual scheduling job she has to start contacting other staff to find one who will say yes they can work and take her shift, I can see the stress this puts on my daughter as she does not want to let her work down when something has come up including being sick. I cant imagine the stress this puts on a scheduler who’s job it is to replace a person who calls in sick, calling number after number until someone is found. What a waste of time? How much time would your staff save if employees managed the shift swap?

Employees can only swap with suitably skilled employees to replace them. What an awesome add on to shift swap!!

shift swap 3     shift swap 1    shift swap 2

 

Think your business would benefit from scheduling software – click to start a 30 day trial

 


Deputy release Hourly Paid workforce Index details

WOW these insights are amazing

Deputy have released some general information on the workforce’s of Deputy users

  • 89% of workers are part time over 11% fulltime
  • 41% are Males while 59% are females
  • 30% have more than 1 job
  • Average age of a worker is 29.8 years
  • More than 50% work in hospitality
  • More than 40% changed jobs in 2017
  • My wife will not like this one….females earned on average $1094.00 per year less than males

Want to move away from spreadsheets in your business

Click to start a free trial or call Peter

Australia – 1300 800 077
USA – 213 631 3612

rest of the world – +612 8188 3749


Deputy Implementation

NEED HELP!!

Deputy like many cloud software solutions today as time goes by becomes more complex than the system was originally when first built 8 years ago. For this reason there are teams of people who will assist you with your implementation. You can continue to set up Deputy yourself, the software is well designed for this however if you are time poor and would like to move forward faster please call 1300 800 077. Our team are here to assist.

Improve rostering in your business today call 1300 800 077 and ask for Peter

 

employee unavailability


Deputy release clouds most advanced reporting module

You have never seen reporting so easy yet so advanced. Deputy upsets the global scheduling scene yet again.

Deputy seem to upset the status quo monthly now recently releasing what I believe is the most advanced cloud reporting ever seen. No wonder Deputy is a company that so many people follow and now with over 40,000 customers globally this must be the most used scheduling software on the planet

One of the most common questions for any cloud software today is how can I get a report of the information I want, until today all companies gave you some standard reports, some let you add and remove a few columns but do not let you export the data you have selected for your report.

Reporting has never been easier and never been so advanced at the same time.

If you are still running spreadsheets for your scheduling it is time to change

Start a 30 day trial today

Time & People announced Deputy Partner of the year 2017


Scheduling with Open Shifts – How can this help your business save money and time weekly?

Open shifts have been around forever, a manager decades ago would say I need three people at 7am tomorrow and the first three people who put up their hand or yelled out would get the shift.

Today now we have moved electronic we can do the same thing only software makes the process a lot more clever allowing any person without all of the knowledge of the skills of the employees to now create open shifts.

Open shifts – Why use them?

Open shifts give you the flexibility to not select any one person for a position but to give people the choice of which shift they take. In today’s hectic paced world that we all live in trying to manage home, work, kids and much more is challenging at best,  having the flexibility to choose when you work is gold. Open shifts would be ideal for mum’s who need to manage the family but also want to get some shifts in each week to get out of the house and socialise with more than the family dog or cat.

Before technology came along as we have today if you got a call saying a container was turning up at 2pm Tuesday and it was 4pm Monday you would get straight onto the phone calling one person after another to fill the 15 positions you had to fill so you could empty the container on arrival.

What if you could create 15 open shifts that were filled in minutes without making 1 phone call? Would this help you in your business – How much stress would this remove.

Start a 30 day trial and see how open shifts can help you in the business

How do electronic open shifts work?

Electronic open shifts allow the scheduler to easily send a message to a group of people who would be interested in a shift becoming available so these people can accept the shift without the scheduler having to make one phone call. Imagine filling 15 shifts in minutes with only a few clicks of your mouse button, how much stress would this take out of your day? Even better if you needed 8 people to pack and 7 people to unpack the container you can target the best packers and un packers by tagging the employees in the data set. Another example would be what if you need three MR drivers for your trucks with over 100 people in your database. You would not want to contact all 100 people to let them know about 3 MR drivers shifts.

Imagine you could laser target the message about the open shift only to the people who have the skill to complete the shift – Would this help you in your job?

deputy_-_open_shifts deputy_-_open_shifts1

Start a 30 day trial and see how open shifts can help you in the business


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