Employee scheduling – setting up permissions to manage what people can see

As systems get bigger spread across multiple locations, divisions, states and countries the permission that gives employees access to data in a data set can be found wanting. Some systems today have limited functionality for example you can have a supervisor and an employee, typically in this scenario multiple supervisors have access to supervisor and they can all see each others data. Sometimes it is beneficial to have the ability to create 3 levels of supervisor.

Typically when we talk to customers they need more than 3 or 4 permission options like super administrator, administrator, supervisor and employee

Supervisor 1 role can include allowed to schedule, unable to see costs, can only schedule 2 departments
Supervisor 2 role can include allowed to schedule and allowed to see costs, can schedule all departments.
Supervisor 3 role
can include ability to manage the schedule at one location only
Supervisor 4 role can include allowed to see costs, schedule across all locations

These are just examples, how do you need to manage permission to schedules in your business? I have seen some customers where Facebook is used for some schedules while spreadsheets may be used just for managers. How would you like to schedule all in one place?

Start a trial now or book in a demonstration

Just a few of the customers scheduling away from spreadsheets

Deputy Customer Logos 2-15


Improve your scheduling software with 2 easy features

Having kids that work in the hospitality industry it is easy to see how manual scheduling process are still today. After working more than 20 years in this industry I am not surprised when a modern company is discovered to be still using paper time sheets and notes for scheduling.

Every customer with a manual system has issues building, distributing and maintaining the schedule. Every person who has ever had to build, distribute and then maintain a weekly or monthly schedule knows exactly what I am talking about here.

Building and sharing the schedule – It is one thing to build the schedule, once built you can share the schedule with all employees. I have seen customers share the employee schedule on a notice board, in the lunch room, more progressive companies try using Facebook.

Maintaining the schedule – If your employees work the same hours each week doing the same work week in and week out then scheduling is very simple, copy this week into next week and away you go again. If your company is in retail or hospitality or health then schedules can change with a minutes notice. A restaurant may get busy 2 hours earlier than expected due to extra customers walking in off the street.  What ever the reason how do you manage many changes to the schedule every day? Some companies will change the schedule daily, reprint and stick back on the noticeboard. Can you imagine doing this every day?

Ways clever scheduling can help your business profit!

1/ Availability – Imagine if your employees could advise their availability in advance so when you went to build the schedule automatically employees who advised previously they were unavailable would not be available to schedule. (you can still over ride this feature if desperate for an employee to walk however the feature is designed to help both the employee and the scheduler.

2/ Shift Swap – One of the best features ever invented for many industries. If my daughter wants to swap a shift at her manual scheduling job she has to start contacting other staff to find one who will say yes they can work and take her shift, I can see the stress this puts on my daughter as she does not want to let her work down when something has come up including being sick. I cant imagine the stress this puts on a scheduler who’s job it is to replace a person who calls in sick, calling number after number until someone is found. What a waste of time? How much time would your staff save if employees managed the shift swap?

Employees can only swap with suitably skilled employees to replace them. What an awesome add on to shift swap!!

shift swap 3     shift swap 1    shift swap 2

 

Think your business would benefit from scheduling software – click to start a 30 day trial

 


Deputy release Hourly Paid workforce Index details

WOW these insights are amazing

Deputy have released some general information on the workforce’s of Deputy users

  • 89% of workers are part time over 11% fulltime
  • 41% are Males while 59% are females
  • 30% have more than 1 job
  • Average age of a worker is 29.8 years
  • More than 50% work in hospitality
  • More than 40% changed jobs in 2017
  • My wife will not like this one….females earned on average $1094.00 per year less than males

Want to move away from spreadsheets in your business

Click to start a free trial or call Peter

Australia – 1300 800 077
USA – 213 631 3612

rest of the world – +612 8188 3749


Deputy Implementation

NEED HELP!!

Deputy like many cloud software solutions today as time goes by becomes more complex than the system was originally when first built 8 years ago. For this reason there are teams of people who will assist you with your implementation. You can continue to set up Deputy yourself, the software is well designed for this however if you are time poor and would like to move forward faster please call 1300 800 077. Our team are here to assist.

Improve rostering in your business today call 1300 800 077 and ask for Peter

 

employee unavailability


Deputy release clouds most advanced reporting module

You have never seen reporting so easy yet so advanced. Deputy upsets the global scheduling scene yet again.

Deputy seem to upset the status quo monthly now recently releasing what I believe is the most advanced cloud reporting ever seen. No wonder Deputy is a company that so many people follow and now with over 40,000 customers globally this must be the most used scheduling software on the planet

One of the most common questions for any cloud software today is how can I get a report of the information I want, until today all companies gave you some standard reports, some let you add and remove a few columns but do not let you export the data you have selected for your report.

Reporting has never been easier and never been so advanced at the same time.

If you are still running spreadsheets for your scheduling it is time to change

Start a 30 day trial today

Time & People announced Deputy Partner of the year 2017


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