We get asked a lot when talking to customers who have quite detailed and complex spreadsheets what will happen when we go to an electronic rostering system with our stress profiles. Many of you may in fact have stress profiles that you manage in your business but you may call them something else.

A classic example of a stress profile for rostering is a casual who can only work 20 hours each week maximum. To manage this 20 hour work limitation on your casuals you need to have your spreadsheets set up ready to warn you when you are about to go over the stress level set. Often with spreadsheets you only find out about a person working to many hours after you have entered the data into your rostering spreadsheet.

Rostering casuals, university students etc will always have its challengers. Examples of stress levels could include….

• Working no more than 20 hours
• Working no more than 3 days
• Working no more than 8 hours each day
• Working no more than 38 hours in a 7 day period.

Moving to a cloud rostering solution gives you the ability to be warned as you build out your roster. Getting a notification while you build your roster that a person is about to exceed a stress level can save you hundreds of dollars per individual shift. While building out your schedule for next week as soon as you get a warning that an individual employee is about to exceed a stress level you can quickly find another employee who when placed on the roster will not exceed the stress levels set keeping costs at a minimum not a maximum.

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An organised and calculated roster is one of the most important things for any business to run effectively, no matter how big or small. Whether your staff are casual, part-time or full-time employed, they will appreciate a rostering system where they can monitor their shifts, see start times, advise of availability and more right from their mobile phone. Staff Rosters can provide a simple solution when it comes to organising your staff with online rostering. Easy to use and extremely effective, your business will run smoother with rosters that are easily accessible to all.

Accessible and versatile roster template now available on PC, Laptop, iPad, iPhone, Android

Online rostering has superseded the manual rostering system, due to its accessibility and flexibility of use. Instead of manually writing up rosters and having to continuously correct changes made by requests from staff with spreadsheets that become very complex and constantly out of date, you can take advantage of this easy to use roster template online. In one easy to use system, you can manage your staff availability and annual leave requests, forecast and optimise weekly wages and communicate rosters easily and effectively with all staff with online rostering. Simply by making the roster accessible to every person in your business to check at any time, your staff will never arrive late or not at all, making your business more productive.

Employees love the free app allowing the roster to go directly into their smart phone calendar.

Put in your staff’s hours, pay rates and availabilities and let Staff Roster’s rosters calculate everything else for you.  This online rostering software will ensure your business will run more smoothly and reduce the problems associated with manual rosters.

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Employee time clocks have been around for many decades, today I will explore not only the most common employee time clocks used today and over the past few decades but I will also cover the single most used employee time clock that you may not even know about today that will be the most used employee time clock over the next 10 years

Most people today are more interested in today’s products and not products that may be dated and possibly been around for more than 20 years like bundy clocks with bundy cards. Today I will start the list in reverse order starting with the what will become the most used employee time clock over the next 10 years globally, and it is happening right now every day.

Number 1 most used solution for employee time and attendance over the next 10 years will be…..
Smart Phones including iPhone and Android, Tablets and iPads. These types of items will be the most used items for employees to clock in and out over the next decade. Smart phones are so prolific now that it has never been easier for employees to clock in and out from their own mobile phone. Supervisors and Managers can also see company specific information, replace staff and manage rosters all from their own mobile phone. You can create your own time sheet, set up time sheet approval and more.

While writing this blog I hear advertising from our largest national electronics retailer promoting spend $500 in store and get a free Tablet, it is no wonder they are so prolific with promotions like these. Read More

Number 2 most used solution for employee time and attendance over the next 10 years will be…..
Simple electronic employee time clocks. Over the past decade hundreds of types of electronic employee time clocks have been released, some are still around and many have come and gone. This electronic employee time clock is our favourite as a stand alone employee time clock. This time clock also integrates directly with the fasted growing rostering program on the planet. We have provided thousands of employee time clocks over the years and every day see the decline while smart phones and tablets with iPads are increasing exponentially. Read More

Number 3 most used solution for employee time and attendance over the next 10 years will be…..
Portable employee time clocks designed for the most remote conditions, no power, only generators. No internet, no network and no computers. What type of device can you use when you have no power and no internet.

Call 1300 800 077 to find out more.

Monitoring and logging your employees’ time and attendance is an important facet of your business operations. Having the best and most accurate time and attendance equipment and solutions is imperative in ensuring all staff is performing to their outlined responsibilities and your company is not experiencing time theft or wage fraud.

Using online time sheets for employees and management allows your organisation to collate and store data in a much more streamlined and organised fashion. By moving your time and attendance time sheets to an online platform, staff can log on and off immediately and you will automatically have collected their data, rather than chasing them up for it or manually having to go through timesheets.

Alternatively, the traditional method of time and attendance is paper based or spread sheet collated data. This is a very simple and trust-based method of collecting time and attendance information, as staff have to manually fill out their hours and work productivity. These so-called ‘normal’ time sheets are the more traditional method of data collection, however they are somewhat out dated and can lead to discrepancies and time theft, costing your company additional money in wages and investigation.

A cost effective and more accurate time sheet system

Online time sheets are far more cost effective in this day and age as they eliminate the need for manual handling of time and attendance records. By minimising the manual input of staff data, your organisation can be confident that all time and attendance records are collated, stored and organised in the most efficient and correct way possible.

By implementing online time sheets, your company can save money by reducing the opportunity of time theft by employees . Time theft is a very common occurrence in workplaces where online time and attendance solutions have not been implemented as the staff themselves are responsible for reporting the hours they worked and their productivity levels.

Online time sheets are an automatic register of staff clock on and clock off times, meaning your staff are much more likely to arrive on time and leave when they’re supposed to as all their attendance is recorded on your company online time and attendance platform electronically.

Traditional time sheets can be beneficial for some workplaces

While online time sheets are the most popular and effective method of time and attendance records in today’s technological society, with iPads, Tablets and smart phones everywhere, there are still some instances where traditional time sheets may be of use, we cant think of any though.

If you run a large scale company that sees large quantities of casual workers work irregular shifts, then implementing online time and attendance would be crucial to excellent output of information collected in preparation for payroll.

For example, say you run a catering company that works at a large sporting arena. Every week there are a number of events staged at the venue with a large number of casual staff employed to cater them. With a staff base running into the thousands, implementing an online time and attendance system with rostering is really the only way you can save thousands of dollars when compared to a paper time sheet solution of the past.

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I get asked this question several times every year, either the customer has just purchased a company or building that had an existing Handpunch employee time clock or they just purchased a Handpunch employee time clock.

Last year I received a call from one company who had just purchased 14 hand punch employee time clock’s from an auction. Each time the question is the same asking if we can assist with software that will work with the hand punch hardware. Over the past 10 years I have assisted many companies with hand punch employee time clock’s across Australia, New Zealand and Fiji (Bula to all my Fiji friends)  over the past 3 to 4 years technology is changing and hand punch employee time clock’s are quickly becoming ancient hardware for employee time collection.

While we have software that works with hand punch employee time clock’s the hardware is becoming dated and today there are better options. One of the biggest issues with hand punch employee time clock’s is there is only one supplier in the world, this item is one of many tens of thousands in the company’s product line catalogue. The company’s focus is just not on employee time and attendance.

Why do people choose hand punch employee time clock’s? The main reason that companies choose hand punch employee time clock’s is to stop time theft by stopping employees from clocking in and out each other. One of the more popular methods over the past 10 years has been biometric or fingerprint technology. We have provided thousands of employee time clock’s over the past 10 years and understand the many issues associated with the implementation of employee time clock’s, connection to the network, IP address, the list goes on. If you have an IT person in your business many of these issues are not issues at all. If you do not have an IT person in your business today I would recommend not getting hardware employee time clock’s ( I did not think I would ever say that)

So back to the original question what software can I connect to a hand punch employee time clock, this week I told another customer that while we can provide software to work with the hand punch employee time clock I recommend that before they purchase any software you should book in for a 30 minute demonstration of our most popular time and attendance software that includes rostering.

Book in a time and attendance rostering demonstration