Put managing Rosters or schedules into the hands of your management team

Rostering has never been simpler. Today if you have not got access to your information on a mobile manner then you are using the wrong system.

Mobile access for managers and employees

Deputy’s mobile apps let you see what’s going on at your workplace even when you can’t be there in person. For you, it’s the power to manage your business wherever you are. For your employees, it’s everything they need to stay organised.
Available now for iPhone and Android.

Phone image largeapple watch 2Now with Apple Watch

Managers get everything they need…..employees can do everything they need on or off site.

 

Schedule Clock Approve

 

Managers – no matter where you are so long as you have your mobile phone you will have access to everything you need when rostering and managing your staff.

  • view who is on shift
  • view who is running late for shift
  • replace late staff
  • see who is on leave
  • approve  or decline leave
  • improve communication – send general information to all staff

Employees

  • sign in and sign out
  • apply for leave
  • view your roster
  • advise availability in advance

News Release June 10 2015 from the Deputy development team – Deputy just got better

After six months, 200,000 lines of new code and three months of testing the new version of Deputy is finally here! We have been working day and night to bring this to you, and we’re super excited to launch it June 10 2015.

Try rostering for free

 

No Apps? No problem. Deputy also works on your smartphone’s web browser. Just tap in Deputy.com on your device and you’ll automatically see the mobile version of Deputy.


This is the coolest rostering update ever!! Deputy now works on your Apple watch

apple watch

Deputy is out of the blocks faster than any rostering company on the planet. The Deputy app is now available on your Apple watch. Apple say there are around 2 million orders for the Apple watch initially not as popular as iPhone but Apple do not get measured by how many Apple watchers are sold. The iPhone is still the number 1 hardware for Apple. Approximately 300,000 watchers are coming to Australia no doubt there will be some Deputy  rostering users amongst them.

Unlike most electronic devices you can’t just walk into an Apple Store and buy a watch and take it home with you to start playing, you  have to go into the Apple store to get fitted and then the watch is ordered online and delivered to your door.

What are some of the things you can do on your Apple watch with Deputy?

apple watch 1                                                                 apple watch 2

A snapshot of the content you check most often,                                         View and manage your entire team, start
see how many people are at work or running late.                                       and end employees shifts and record breaks easily.

 

apple watch 3                                                                   apple watch 4

Simply tap Replace to instantly notify recommended                                 The easiest way to start and end your
staff there is an open shift.                                                                                 shifts, record breaks and receive confirmation

 

Deputy has never been easier to use, is more popular than any other rostering system on the planet and is the most advanced solution for companies today designed to make managing your workforce simple.

Put the management of your business, employees and schedules into the hands of your staff allowing you to get on with the job of building your business.

Start a 30 day trial today

Book in a demonstration

apple watch 5


The features just keep coming – Now you can schedule directly from your mobile phone

The development team at Deputy have really outdone themselves this time. As if the Deputy platform was not already good enough the developers have now taken the product into the stratosphere.

It is no surprise hundreds of customers are signing up every week to start using the Deputy rostering system. You can now manage your entire operation from your mobile phone. Plenty of people said this could not be done, but it is here and it is here now. If you are an existing customer simply update your app. If you’ve heard about Deputy but you’ve not yet started to use Deputy start a 30 day trial here.

With these recent changes you can not only roster from your mobile phone you can also approve time sheets no longer needing to be tied down to a PC in the office.

Some of the recent improvements this release include:

  • Full employee scheduling
  • See rosters for today or any day in future
  • See past timesheets
  • Copy shifts from day to day
  • Publish weekly shifts
  • Change shifts
  • Add open shifts
  • Delete shifts
  • Approve timesheets
  • Bulk approve
  • Discard timesheet
  • See weather of the day
  • Notification swipe will take you straight to the item
  • Fully responsive design for iPad and iPhone 6 plus.

New app

Start your 30 day trial or book in a demonstration

 

 

 

 


The Larger your organisation the larger award interpretation error

I have been involved with award interpretation of time and attendance systems for more than 15 years. In this time I have seen some products that are not capable of completing the award interpretation correctly yet they are sold every day. I have seen these systems where the configurations is taken offshore to lower cost off shore configuration where the award configuration is completed and the people are paid less than $10 per hour while local companies are charging customers thousands of dollars. I have seen companies then come back to charge the customer more money to complete the award interpretation configuration that was never done correctly in the first place.

I have seen low-cost systems and high end systems costing tens of thousands of dollars, even hundreds of thousands of dollars all fail with the award interpretation.

Don’t let this situation happen at your company.

While it is okay to outsource many functions overseas including some basic admin functions at MyVirtualWorkforce.com.au‎ or outsource some excel spreadsheet work to www.elance.com.au it is not okay to outsource the award interpretation based on your companies EBA or award.

It is not that you could not train a person to configure awards this process is fairly straightforward once you have all the correct information at hand. The challenge is getting all of the information correct in the first place to give it to a person to complete the configuration.

Customers often ask why do we put so much time into getting the award interpretation configuration correct from the start.

A recent example where during the analysis of the awards prior to the configuration process an overpayment was discovered in the existing manual system that amounted to around two dollars per employee. The clarification of the calculation triggers ended up with company lawyers confirming the correct calculation to be used. With the changes made to the calculation this two dollar per employee error had to be calculated weekly across 500 employees, you do the sums.


5 features you must have in a rostering solution

Open shifts
Give yourself the power to relax, select open shifts and let the rostering system work for you. Once you set an open shift with a start and finish time the system will do the following for you….

  • Automatically send an email to all employees elegible based on the location, department, day, start and finish time taking into consideration leave and existing organised days off
  • Keen employees will accept the shift electronically, automatically updating your data base while you are working on another project.
  • Job done

 

Employee availability

Stop worrying about what employees can work and when, stop running spreadsheets spending hours on the phone making sure everyone is ok to work the shifts you allocated…what the rostering system can do for you….

  • Let employees advise availability into the future electronically before rosters are even built, employees can access from the free app on their smartphone or login through the web.
  • Employee calls in sick, no problem replace them quickly from your mobile phone even when you are not in the office.

 

Labour Costs V Sales

What retail company today does not want to know the cost of labour V sales. Click to read your report instantly showing cost of labour against sales
Drag and drop functionality

Rostering should be as easy as drag and drop, move employees into the department you need on the day you need with simple drag and drop functionality.  Control C and control V to easily copy and paste one day to the next.

 

No double ups

How many times have you screwed up the spreadsheet and ended up with to many people on shift, what about the classic, rostering an employee to work in 2 different places at the same time, anyone who has run a spreadsheet for rostering knows about this issue.

No Double ups means you cannot double up an employee into 2 locations at the same time, the system simply will not let you roster one employee into 2 different locations/departments

 

Employee app

With the take up of smart phones globally you would be crazy to implement traditional employee time clocks. This year I assisted a customer with 55 locations and over 500 staff, they were looking at over $75,000 just to install and configure employee fingerprint time clocks all over Australia with several locations overseas.  The customer never selected the fingerprint hardware costing $75,000 and went with our rostering solution with time and attendance configured for payroll.

A clever employee app included in the software at no additional cost will allow employees not only to sign in and sign out completely removing the cost of hardware to your business the app will also allow employees to advise availability, receive company and individual messages and tasks.

Start a 30 day trial


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