Are you still managing staff schedules manually?

Does this sound like your business?

“Before we moved on to Deputy, employee scheduling was a predominantly manual task and incredibly time consuming. Each week, my assistant manager had to lock down 24-hour schedules with the team whose flexibility – particularly the students – was always fluid. Assigning shifts, communicating changes and filling any unassigned shifts was highly manual. And managing around their constantly changing availability meant endless calls and emails to assign and confirm shifts.

frustrated on phone

You can move away from all of these issues with electronic staff scheduling.

Imagine not picking up the telephone to call your casual workforce to ask them what days they can work next week. Imagine that your staff populate their own availability in advance so that when you go to build the weekly schedule the next week you already know who is available and who is not.

Imagine making a  change to your staff schedules and not having to pick up the phone trying to get in contact with all of the staff that the changes have impacted. Imagine that you click a button and the information with all of the changes automatically goes to your employees smart phone.

Imagine having a shift become available not have to sit on the phone calling multiple employees until you found one employee to say yes they could cover the shift. Imagine creating an open shift that would be available for all employees who qualified for the shift to be taken by the first employee to accept the open shift without you making one phone call.

Imagine…….

Start a 30 day trial and see how Deputy scheduling and time and attendance can help you in your business. Got a question? no problem, give us a call on 1300 800 077


Communication is key when scheduling many employees across multiple locations

Posted on: July 15, 2015 | Categories: cloud rostering rostering scheduling StaffRosters Blog

We all know now that Deputy is the global leader when it comes to employee scheduling. But what about communication?

The communication module has recently been updated and you can now not only post messages and create group messages to open up communication but you can also include important files that need to be shared across your employees. If you’re a small business with 10 employees working out of a single location some of these tools may not have the same benefits that a company with hundreds of employees and multiple locations will gain.

Imagine being able to share information with all of your employees across multiple locations across the country or around the world at exactly the same time. Deputy has made this possible with the recent communication updates to the news feed.

Key communication tools when scheduling employees include pushing the schedule out to employees directly to their smart phone. If you are still running your schedules with spreadsheets is time to come into the 21st century. How many telephone calls do you make each week communicating your schedules to your employees? If you are spending 10 minutes a day making these calls then it is time to go electronic.

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Imagine being able to share information and ask questions that employees can confirm electronically. These simple features completely open up communication between management and employees when spread across multiple locations. Communicating with your employees has simply never been easier.

I’ve spoken to customers in the past who have used Facebook as a communication tool and it is a great tool and until recently I would have suggested to a customer to continue to use Facebook the way they do. However with these recent changes to the Deputy scheduling software it is now time to move away from your spreadsheets and Facebook and bring everything together into one system.

Deputy_communication

 

Imagine being able to send a message to one single employee, sure you can do this with your mobile phone and send a text message however this often has a cost associated with it and of course the message is lost in the future or deleted. Communicating within your scheduling software gives you the ability to be able to go back into the past and see information that was communicated between management and employees without having to go back through your mobile phone and sort thousands of messages just to find one.

Deputy_communication1

 

Start your 30 day trial of Deputy scheduling software and book in a training session to help you get off to a fast start.

30 day trial image

Book in your training session with one of our trainers and we will help you get up and going this week.

book NOW


Scheduling staff – Biggest issue companies experience with scheduling resolved

Imagine having the ability to build your schedule, notify your staff automatically of their scheduled times for the upcoming week and any shift not picked up by an employee and confirmed could automatically become an open shift for the next suitable qualified employee to fill.

This functionality has been a long time coming and only available to companies prepared to spend tens of thousands of dollars on sophisticated complex scheduling systems.

You can now have access to this functionality in your business saving your schedule is hours and hours each week confirming who is going to be able to fill your shifts so that the work gets done

 

Start a 30 day trial

Try rostering for free

 

Book in a demonstration

book a demo - construction


Put managing Rosters or schedules into the hands of your management team

Rostering has never been simpler. Today if you have not got access to your information on a mobile manner then you are using the wrong system.

Mobile access for managers and employees

Deputy’s mobile apps let you see what’s going on at your workplace even when you can’t be there in person. For you, it’s the power to manage your business wherever you are. For your employees, it’s everything they need to stay organised.
Available now for iPhone and Android.

Phone image largeapple watch 2Now with Apple Watch

Managers get everything they need…..employees can do everything they need on or off site.

 

Schedule Clock Approve

 

Managers – no matter where you are so long as you have your mobile phone you will have access to everything you need when rostering and managing your staff.

  • view who is on shift
  • view who is running late for shift
  • replace late staff
  • see who is on leave
  • approve  or decline leave
  • improve communication – send general information to all staff

Employees

  • sign in and sign out
  • apply for leave
  • view your roster
  • advise availability in advance

News Release June 10 2015 from the Deputy development team – Deputy just got better

After six months, 200,000 lines of new code and three months of testing the new version of Deputy is finally here! We have been working day and night to bring this to you, and we’re super excited to launch it June 10 2015.

Try rostering for free

 

No Apps? No problem. Deputy also works on your smartphone’s web browser. Just tap in Deputy.com on your device and you’ll automatically see the mobile version of Deputy.


This is the coolest rostering update ever!! Deputy now works on your Apple watch

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Deputy is out of the blocks faster than any rostering company on the planet. The Deputy app is now available on your Apple watch. Apple say there are around 2 million orders for the Apple watch initially not as popular as iPhone but Apple do not get measured by how many Apple watchers are sold. The iPhone is still the number 1 hardware for Apple. Approximately 300,000 watchers are coming to Australia no doubt there will be some Deputy  rostering users amongst them.

Unlike most electronic devices you can’t just walk into an Apple Store and buy a watch and take it home with you to start playing, you  have to go into the Apple store to get fitted and then the watch is ordered online and delivered to your door.

What are some of the things you can do on your Apple watch with Deputy?

apple watch 1                                                                 apple watch 2

A snapshot of the content you check most often,                                         View and manage your entire team, start
see how many people are at work or running late.                                       and end employees shifts and record breaks easily.

 

apple watch 3                                                                   apple watch 4

Simply tap Replace to instantly notify recommended                                 The easiest way to start and end your
staff there is an open shift.                                                                                 shifts, record breaks and receive confirmation

 

Deputy has never been easier to use, is more popular than any other rostering system on the planet and is the most advanced solution for companies today designed to make managing your workforce simple.

Put the management of your business, employees and schedules into the hands of your staff allowing you to get on with the job of building your business.

Start a 30 day trial today

Book in a demonstration

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