Adding your work schedule to your google calendar – Google helped to solve this issue

Customer……

I work a rotating shift schedule which is standard every month. Basically I want a shortcut (likely by using a weekly/daily repeat function) to set up the hours for the year without having to go in and individually add each day. For example, the shift is set up as follows:

Beginning 24 January – Monday – Sunday from 6am-2pm
Beginning 3 Feb – Thursday-Wednesday from 10pm-6am
Beginning 14 Feb – Mon-Thurs from 2-10pm

Of course, you scatter some random days off because the hours end up being more than you actually need, but in general, I would like to repeat those all on the same days. I attempted to use the weekly repeat, but it does it from the end of the shift, not the beginning, so when you schedule out 4 weeks from a night shift it messes up the days.

Google answer…..

HEY DUDE, I JUST DID MINE AND THIS POST BY KiethR2010 BELOW HELPED ME IT… WAS EASY.

ALL YOU BASICALLY DO IS REPEAT THROUGH DAILY AND CHOSE THE SET DAYS. MY SCHEDULE IS WORKS 2 DAY SHIFTS 2 NIGHTS AND OFF 4 SO I ENTERED THE FIRST DAY IN MY CALENDAR THEN REPEATED IT EVERY 8 DAYS. IT WORKS LIKE MAGIC LOL

 

Move away from your spreadsheets and start to manage your time and attendance/scheduling in your business like your in 2020!! Integrate directly with your payroll including Xero, MYOB, Attache, Quickbooks, NewSuite, Preceda, Wageeasy and many more

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Book in training as soon as you start the trial


2020 time to upgrade your employee time keeping software

2020 is the time to make the change, if you have not previously upgraded your employee time and attendance system or you are still running schedules through spreadsheets 2020 is the time to change.

How can you improve your current employee timekeeping processes?

  • Schedule employees into the future – visibility for all employees, managers, and business owners
  • Option to allow employees to swap shifts based on skill and cost – get rid of all the stress of trying to fill shifts
  • App for employees, managers and business owners to see what is happening live from your own device.
  • Build repeat scheduling templates – save hundreds of manual hours every year.
  • See live who is onsite, late, sick, on holidays
  • Onboard new employees online – get rid of all the manual onboarding paperwork
  • Integrate with payroll including Xero, MYOB, Quickbooks and dozens more – save hundreds of manual hours every year

Ready to change your employee timekeeping systems – Book in a 15-minute call and we will show you the basics and help you to start your free 30-day trial.
http://meetme.so/petermorrissey

 

Can’t wait? Start your trial here 


28 day rotating roster 8 hour or 10 hour days? Which one works better?

If you have ever worked one of these schedules or had to organise staff around one of these schedules you will understand the amount of work that goes into keeping the schedule in place. I have seen two common types of 28 day rotating rosters.

  • 28-day rotating roster 8 hour day
  • 28-day rotating roster 12 hour day

Each of these schedules has different requirements and are both designed for a 24/7 operation.

An example 12 hour schedule for rotating 28-day roster – The most common approach is detailed below for a 12-hour schedule, each employee will work an average 42 hours per week across the 4-week cycle.

A Team –  DDOODDD-OODDOOO-NNOONNN-OONNOOO
B Team –  NNOONNN-OONNOOO-DDOODDD-OODDOOO
C Team –  OONNOOO-DDOODDD-OODDOOO-NNOONNN
D Team –  OODDOOO-NNOONNN-OONNOOO-DDOODDD

Benefits of a 12-hour rotating roster over 28 days include

  • An employee does not work more than 3 days in a row
  • You get a 3-day long weekend every second weekend
  • If you take two leave days on a 2-day working week you get 7 days off

Who would not enjoy these benefits, the only real downside is one of the weeks you will work 62 hours.

The major downside of an 8 hour day rotating 28-day roster is you can work seven weeks before getting a weekend off. the world we live in now is 24/7 but who would only want one weekend off every 7 weeks? How could you play sport or watch the kids play sport? This would be a tough 28-day roster to handle, I know it would not work for me. On top of this once a month you will work 7 nights in a row.

Are you running a manual 28-day rotating roster?

Start a 30-day free trial and get rid of all the manual work.


Flexi pricing for flexible scheduling of your workers is about to get easier

Managing flexible workforces where there may be 300 people but only 40-50 may work at any one time across the week has constantly been an issue for cloud scheduling. Finally, the solution is here at the lowest cost, inactive users now only need to pay 20 cents per week from the 1st of July 2019.

Industries like security, retail, and hospitality have always had this issue of many people to choose from but only a portion of the employee database ever worked each week.

Start your trial here

Prefer to talk, call Pete on 1300 800 077

  • Integrate with payroll easily
  • schedule in advance
  • allow employees to accept or reject schedules
  • send out  “open shifts” for the best skilled available person to fill
  • clock in and out with GPS against the schedule
  • schedule across many locations
  • outstanding reports – build your own reports the way you want
  • Integrate with evacuation management systems for exact evacuation reports

Employee scheduling – setting up permissions to manage what people can see

As systems get bigger spread across multiple locations, divisions, states and countries the permission that gives employees access to data in a data set can be found wanting. Some systems today have limited functionality for example you can have a supervisor and an employee, typically in this scenario multiple supervisors have access to supervisor and they can all see each others data. Sometimes it is beneficial to have the ability to create 3 levels of supervisor.

Typically when we talk to customers they need more than 3 or 4 permission options like super administrator, administrator, supervisor and employee

Supervisor 1 role can include allowed to schedule, unable to see costs, can only schedule 2 departments
Supervisor 2 role can include allowed to schedule and allowed to see costs, can schedule all departments.
Supervisor 3 role
can include ability to manage the schedule at one location only
Supervisor 4 role can include allowed to see costs, schedule across all locations

These are just examples, how do you need to manage permission to schedules in your business? I have seen some customers where Facebook is used for some schedules while spreadsheets may be used just for managers. How would you like to schedule all in one place?

Start a trial now or book in a demonstration

Just a few of the customers scheduling away from spreadsheets

Deputy Customer Logos 2-15


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