Deputy introduce paid breaks – making compliance even easier

Last month Deputy released a new feature – Paid Breaks.

 

What does this mean?

You can now ask employees to sign out and in for breaks giving you an electronic easy to understand report showing the breaks taken while the employee continues to get paid as required. Previously you could not do this as the employee if they signed into a break would not get paid.

What should you do?

Deputy says…Relieve your employees from all duties during their breaks – (Pay close attention to this one). Ensure your staff are not pressured to work during their allocated break times. IF they’re working at any capacity during their break, you’ll be liable to pay them in addition to their entitled wage.

Setting up paid breaks is easy…register to start a 30 day trial and book in training to get your employees signing in and out electronically.

It is now even easier to import your data in XERO….

Try Deputy for free


How late do your employees run every day?

Deputy has discovered with the use of Big Data that at least 30% of workers across Australia’s major cities run late for work every day. That is almost 1 in 3 workers running late every day.

What does this cost your business?

The only way Deputy could gather this data was by creating an electronic scheduling program that made for easy management of rosters where employees can sign in and out each shift electronically. We all know what happens when an employee is running late on time sheets and turns up at 8.10 when they are due to start at 8.00. The employee unless challenged will always write 8:00 as the starting time even through they are running late.

Going electronic with Deputy removes all of these issues where the employee can only sign in and out at the time they arrive and leave. Deputy can also take the GPS position of the employee if they sign in from their own phone.

Deputy had the opportunity to use what many today call Big Data. More than 400,000 employee shifts were used to create the data, giving statisticians more than enough information to confirm 30% to be an average nationally.

Industries worst impacted by lateness included Construction, Hospitality and Healthcare, while retail fared better than all three. Maybe retail employees are more afraid of losing their jobs?

The average late start time ranged from 8 minutes and 4 seconds to 9 minutes and 24 seconds. I wonder how the 60% of employees that always arrive on time feel about 40% of their workmates turning up late?

If employee lateness is an issue in your business click through to start a 30 day trial of Deputy now and see how you can transform your business.

Once you have signed up for the trial book in some training
Book in a demonstration or training – http://meetme.so/petermorrissey


Business just got easier – NAB have formed partnership with Xero

Posted on: January 18, 2016 | Categories: Online Time Sheets rostering scheduling StaffRosters Blog

Great news I missed in 2015…Business just got easier – NAB have formed partnership with Xero

 

Xero & NAB transform the way small businesses do business

Today we’re delighted to announce an Australian first in deep integrations between a leading financial institution and Xero.Xeor and NAB for small businesses

From May 2015, Xero Partners and their customers who bank with NAB will have coverage of all accounts available in NAB internet banking. Such large ambitions are never simple to deliver. But with the help of virtual teams across our businesses, we’ve developed a game-changing experience for NAB and Xero customers.

What can small businesses look forward to?

From May 2015, Xero Partners and their customers who bank with NAB will enjoy full coverage of NAB accounts. That’s over 200 products and 35 account types. This seamlessly integrated, automated experience gives small businesses a holistic view of their business. It will help them make decisions based on a complete financial picture. All products available in NAB internet banking will be available for Xero Bank Feeds. This includes loans, offset accounts and credit cards.

 

This is awesome news for All Deputy customers especially those with Xero as preferred payroll.


Deputy release extension lab – now you can even have more with your scheduling

Speeding up the time spent scheduling then managing time sheets for any business with more than 50 staff is right up there on top of the wish list. Deputy have released a bag of goodies that now make Deputy more efficient than ever before….Let some of these options loose in your data set giving yourself more time to do other work.

1/ When adding an employee you can now add automatically to all locations, perfect for every company that has casual labour and multiple locations like security companies, labour hire and more.

2/ Calendar reminders, you can now set work related reminders within Deputy, remind yourself about birthdays (post publicly for all to see in the news feed)

This is one of my favorites, we have all wanted this for a long time even before Deputy was invented.

3/ Send a notification to an employee who has forgotten to clock off. One area all payroll people spend way to much time is chasing non compliant employees, missing time sheets, missing tax forms, missing super forms, we should not have to chase people for these basic requirements.  Employees will get sick of getting the messages reminding them to sign out as they forgot making employees more compliant.

4/ Another cracker….send a message to an employee just before the start of shift to remind the employee to sign on, the more employees sign in and sign out the less work payroll has to do :)

Open shifts have made scheduling easier than ever…another of my favorites

5/ Open shifts allow keen employees to pick up extra work, just publish your open shifts allowing the employees skilled to fill the roll to take the extra shifts. Managers can now get an automated message when an open shift has not been filled, you set the amount of time before the shift is due to start to get your reminder, set 2 hours and you will get a notification 2 hours before the shift is due to start letting you know the shift is still open.

There is so much more in Deputy that will change the way you schedule your staff forever…Start a 30 day trial


Put managing Rosters or schedules into the hands of your management team

Rostering has never been simpler. Today if you have not got access to your information on a mobile manner then you are using the wrong system.

Mobile access for managers and employees

Deputy’s mobile apps let you see what’s going on at your workplace even when you can’t be there in person. For you, it’s the power to manage your business wherever you are. For your employees, it’s everything they need to stay organised.
Available now for iPhone and Android.

Phone image largeapple watch 2Now with Apple Watch

Managers get everything they need…..employees can do everything they need on or off site.

 

Schedule Clock Approve

 

Managers – no matter where you are so long as you have your mobile phone you will have access to everything you need when rostering and managing your staff.

  • view who is on shift
  • view who is running late for shift
  • replace late staff
  • see who is on leave
  • approve  or decline leave
  • improve communication – send general information to all staff

Employees

  • sign in and sign out
  • apply for leave
  • view your roster
  • advise availability in advance

News Release June 10 2015 from the Deputy development team – Deputy just got better

After six months, 200,000 lines of new code and three months of testing the new version of Deputy is finally here! We have been working day and night to bring this to you, and we’re super excited to launch it June 10 2015.

Try rostering for free

 

No Apps? No problem. Deputy also works on your smartphone’s web browser. Just tap in Deputy.com on your device and you’ll automatically see the mobile version of Deputy.


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Images used in this website have been reproduced with permission of Deputy.com