Improve your scheduling software with 2 easy features

Having kids that work in the hospitality industry it is easy to see how manual scheduling process are still today. After working more than 20 years in this industry I am not surprised when a modern company is discovered to be still using paper time sheets and notes for scheduling.

Every customer with a manual system has issues building, distributing and maintaining the schedule. Every person who has ever had to build, distribute and then maintain a weekly or monthly schedule knows exactly what I am talking about here.

Building and sharing the schedule – It is one thing to build the schedule, once built you can share the schedule with all employees. I have seen customers share the employee schedule on a notice board, in the lunch room, more progressive companies try using Facebook.

Maintaining the schedule – If your employees work the same hours each week doing the same work week in and week out then scheduling is very simple, copy this week into next week and away you go again. If your company is in retail or hospitality or health then schedules can change with a minutes notice. A restaurant may get busy 2 hours earlier than expected due to extra customers walking in off the street.  What ever the reason how do you manage many changes to the schedule every day? Some companies will change the schedule daily, reprint and stick back on the noticeboard. Can you imagine doing this every day?

Ways clever scheduling can help your business profit!

1/ Availability – Imagine if your employees could advise their availability in advance so when you went to build the schedule automatically employees who advised previously they were unavailable would not be available to schedule. (you can still over ride this feature if desperate for an employee to walk however the feature is designed to help both the employee and the scheduler.

2/ Shift Swap – One of the best features ever invented for many industries. If my daughter wants to swap a shift at her manual scheduling job she has to start contacting other staff to find one who will say yes they can work and take her shift, I can see the stress this puts on my daughter as she does not want to let her work down when something has come up including being sick. I cant imagine the stress this puts on a scheduler who’s job it is to replace a person who calls in sick, calling number after number until someone is found. What a waste of time? How much time would your staff save if employees managed the shift swap?

Employees can only swap with suitably skilled employees to replace them. What an awesome add on to shift swap!!

shift swap 3     shift swap 1    shift swap 2

 

Think your business would benefit from scheduling software – click to start a 30 day trial

 


Can you sign into scheduling software without scheduling?

This is a great question and one that pops up a lot, customers vary, many need to schedule every person that is working, some need to schedules some staff while others just need to sign in and sign out without scheduling. The most common place I find where customers want employees to sign in and out without a schedule is when labour costing is involved. Labour costing for employee attendance can be 1 of 2 things.

Option 1 – labour costing 

Sign in and out against the job. Many customers need to know how many hours are spent on a job, if you have multiple jobs and the jobs are long term you can schedule easily. If your jobs are short term or you have limited control over the start and finish time of the job then you need to be able to have the employees sign in and sign out without scheduling.

Option 2 – labour costing with cost codes

Not as popular as labour costing against the job but for the customers that need the data it is very easy to create an easy way for the employee to sign in against the job and the cost code, for example Job 1 – painting or Job 1 – cleaning.

No matter how you need to collect your data to make payroll easier (integration to Xero available) contact me to assist you set up your 30 day trial

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Employee scheduling for massive concerts

I was lucky enough to be able to take my daughter to the recent Taylor Swift concerts across Australia. I was also lucky to get up very close to this global super star. What an event, what a show!! I was amazed as I went to the Sydney show after the Melbourne show that they only had several days to pull the stadium down in Sydney, pack it up and ship it by truck to Brisbane and then set up for the Brisbane show. So the Sydney concert was on Friday night, at the end of the last song within minutes people were out scaling the stadium already bringing down lights and more. Same thing happened in Brisbane as the next show was Auckland only 3 days later, even harder time frames as everything had to be flown across the ditch. The amount of organising that goes into an event of this stage is mind blowing.

Taylor_1 Taylor_2

Seeing hundreds of contractors appear within minutes of the show finish got me to thinking I wonder what program they are using to schedule all of the staff?

Must be a good one!!

Need employee scheduling in your business? Do you have mission critical work that needs to be scheduled? Employees or contractors it does not matter, if they need to be scheduled book in a demonstration and I will show you how easy we can make your live moving you away from paper time sheets or spreadsheets.

 

 


How can you sign in 160 employees in less than 5 seconds?

I went to see a company today that had several locations, 2 of the largest with 160 odd employees in each. One of the issues with so many employees and only one or 2 employee time clocks was the speed with which all the employees could sign out at the end of the day. I remember seeing this first hand in a mattress factory for AH Beard maybe 20 years ago now, they no longer make the mattresses in the factory as they are all imported. What happens when employees arrive at work is that that most of the employees arrive between the 30 minutes prior to the actual starting time. So if you had 80 employees arrive between 6:00 am and 6:30 am for a 6:30 start you would get several employees every 30 seconds or so with a bit of a rush in the last few minutes. Some people arrive early and some people arrive just on time or late.

So what happens at the end of a day?

Once the siren goes off to signal end of the day 80 people work immediately to the employee time clock to sign out, when I saw this at AH Beard more than 15 years ago it created an instant line of employees waiting to sign out and the line could take 5-10 minutes for all employees to sign out.

What if you could get rid of your employee lines at the end of the day in less than 5 seconds?

Back 15 years ago iPhone’s and iPad’d did not exist, it does not matter today if you are signing out 80 employees, 150 employees or 500 employees, you can sign them all out in less than 5 seconds by signing in and out your presence on site with a mobile phone….Do you want to reduce your employee lines to sign out at the end of the day?

Do you want to get your staff out of the factory fast at the end of the day?

runner in front  Book in a demonstration with me and I will show you many ways we can improve your current processes.


Deputy Implementation

NEED HELP!!

Deputy like many cloud software solutions today as time goes by becomes more complex than the system was originally when first built 8 years ago. For this reason there are teams of people who will assist you with your implementation. You can continue to set up Deputy yourself, the software is well designed for this however if you are time poor and would like to move forward faster please call 1300 800 077. Our team are here to assist.

Improve rostering in your business today call 1300 800 077 and ask for Peter

 

employee unavailability


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