The Royal Botanic Gardens expand employees scheduling with Time & People

This week after a successful pilot across 5 locations that make up the Botanic Gardens in and around Sydney and the Blue Mountains from 2018 with 120 employees The Botanic Gardens have expanded the employee scheduling software to assist with staff rosters by adding 80 specialist teachers to the system. Prior to going digital everything was manual, time sheets, scheduling by spreadsheet and telephone calls, everything was time-consuming and delayed due to the way manual systems work. Moving forward employees will have a lot more freedom to organise schedules with less telephone calls and text messages.

Employees can from their mobile device

  • Sign in and out each day.
  • Pre register for leave
  • Advise unavailability into the future automatically tied to the schedule
  • See their schedules into the future
  • Swap shifts when needed – approved by supervisors.
  • Publish an open shift where the next equally skilled person can take the shift – approved by supervisors.

The Education team do an amazing job of educating thousands of students every year. From the Botanic Gardens website…..Students at all levels will love our practical gardening experiences, outdoor learning activities and the exciting, immersive exhibitions at our new living art gallery, The Calyx. Our team of highly-skilled educators will engage your pupils with the curriculum via hands-on learning.

The Royal Botanic Gardens Society is made up of three key locations, Royal Botanic Gardens Sydney, The Australian Botanic Garden Mount Annan, Blue Mountains Botanic Gaden Mount Tomah. There are many other aspects to the Royal Botanic Gardens including the Plant Bank with over 10,000 collections and more than 100 000 000 individual seeds.

 

logoRead more about the Royal Botanic Gardens here

 

Start your employee scheduling trial here or call Pete on 1300 800 077

 


Flexi pricing for flexible scheduling of your workers is about to get easier

Managing flexible workforces where there may be 300 people but only 40-50 may work at any one time across the week has constantly been an issue for cloud scheduling. Finally, the solution is here at the lowest cost, inactive users now only need to pay 20 cents per week from the 1st of July 2019.

Industries like security, retail, and hospitality have always had this issue of many people to choose from but only a portion of the employee database ever worked each week.

Start your trial here

Prefer to talk, call Pete on 1300 800 077

  • Integrate with payroll easily
  • schedule in advance
  • allow employees to accept or reject schedules
  • send out  “open shifts” for the best skilled available person to fill
  • clock in and out with GPS against the schedule
  • schedule across many locations
  • outstanding reports – build your own reports the way you want
  • Integrate with evacuation management systems for exact evacuation reports

Improve your scheduling software with 2 easy features

Having kids that work in the hospitality industry it is easy to see how manual scheduling process are still today. After working more than 20 years in this industry I am not surprised when a modern company is discovered to be still using paper time sheets and notes for scheduling.

Every customer with a manual system has issues building, distributing and maintaining the schedule. Every person who has ever had to build, distribute and then maintain a weekly or monthly schedule knows exactly what I am talking about here.

Building and sharing the schedule – It is one thing to build the schedule, once built you can share the schedule with all employees. I have seen customers share the employee schedule on a notice board, in the lunch room, more progressive companies try using Facebook.

Maintaining the schedule – If your employees work the same hours each week doing the same work week in and week out then scheduling is very simple, copy this week into next week and away you go again. If your company is in retail or hospitality or health then schedules can change with a minutes notice. A restaurant may get busy 2 hours earlier than expected due to extra customers walking in off the street.  What ever the reason how do you manage many changes to the schedule every day? Some companies will change the schedule daily, reprint and stick back on the noticeboard. Can you imagine doing this every day?

Ways clever scheduling can help your business profit!

1/ Availability – Imagine if your employees could advise their availability in advance so when you went to build the schedule automatically employees who advised previously they were unavailable would not be available to schedule. (you can still over ride this feature if desperate for an employee to walk however the feature is designed to help both the employee and the scheduler.

2/ Shift Swap – One of the best features ever invented for many industries. If my daughter wants to swap a shift at her manual scheduling job she has to start contacting other staff to find one who will say yes they can work and take her shift, I can see the stress this puts on my daughter as she does not want to let her work down when something has come up including being sick. I cant imagine the stress this puts on a scheduler who’s job it is to replace a person who calls in sick, calling number after number until someone is found. What a waste of time? How much time would your staff save if employees managed the shift swap?

Employees can only swap with suitably skilled employees to replace them. What an awesome add on to shift swap!!

shift swap 3     shift swap 1    shift swap 2

 

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Can you sign into scheduling software without scheduling?

This is a great question and one that pops up a lot, customers vary, many need to schedule every person that is working, some need to schedules some staff while others just need to sign in and sign out without scheduling. The most common place I find where customers want employees to sign in and out without a schedule is when labour costing is involved. Labour costing for employee attendance can be 1 of 2 things.

Option 1 – labour costing 

Sign in and out against the job. Many customers need to know how many hours are spent on a job, if you have multiple jobs and the jobs are long term you can schedule easily. If your jobs are short term or you have limited control over the start and finish time of the job then you need to be able to have the employees sign in and sign out without scheduling.

Option 2 – labour costing with cost codes

Not as popular as labour costing against the job but for the customers that need the data it is very easy to create an easy way for the employee to sign in against the job and the cost code, for example Job 1 – painting or Job 1 – cleaning.

No matter how you need to collect your data to make payroll easier (integration to Xero available) contact me to assist you set up your 30 day trial

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Employee scheduling for massive concerts

I was lucky enough to be able to take my daughter to the recent Taylor Swift concerts across Australia. I was also lucky to get up very close to this global super star. What an event, what a show!! I was amazed as I went to the Sydney show after the Melbourne show that they only had several days to pull the stadium down in Sydney, pack it up and ship it by truck to Brisbane and then set up for the Brisbane show. So the Sydney concert was on Friday night, at the end of the last song within minutes people were out scaling the stadium already bringing down lights and more. Same thing happened in Brisbane as the next show was Auckland only 3 days later, even harder time frames as everything had to be flown across the ditch. The amount of organising that goes into an event of this stage is mind blowing.

Taylor_1 Taylor_2

Seeing hundreds of contractors appear within minutes of the show finish got me to thinking I wonder what program they are using to schedule all of the staff?

Must be a good one!!

Need employee scheduling in your business? Do you have mission critical work that needs to be scheduled? Employees or contractors it does not matter, if they need to be scheduled book in a demonstration and I will show you how easy we can make your live moving you away from paper time sheets or spreadsheets.

 

 


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