Adding your work schedule to your google calendar – Google helped to solve this issue

Customer……

I work a rotating shift schedule which is standard every month. Basically I want a shortcut (likely by using a weekly/daily repeat function) to set up the hours for the year without having to go in and individually add each day. For example, the shift is set up as follows:

Beginning 24 January – Monday – Sunday from 6am-2pm
Beginning 3 Feb – Thursday-Wednesday from 10pm-6am
Beginning 14 Feb – Mon-Thurs from 2-10pm

Of course, you scatter some random days off because the hours end up being more than you actually need, but in general, I would like to repeat those all on the same days. I attempted to use the weekly repeat, but it does it from the end of the shift, not the beginning, so when you schedule out 4 weeks from a night shift it messes up the days.

Google answer…..

HEY DUDE, I JUST DID MINE AND THIS POST BY KiethR2010 BELOW HELPED ME IT… WAS EASY.

ALL YOU BASICALLY DO IS REPEAT THROUGH DAILY AND CHOSE THE SET DAYS. MY SCHEDULE IS WORKS 2 DAY SHIFTS 2 NIGHTS AND OFF 4 SO I ENTERED THE FIRST DAY IN MY CALENDAR THEN REPEATED IT EVERY 8 DAYS. IT WORKS LIKE MAGIC LOL

 

Move away from your spreadsheets and start to manage your time and attendance/scheduling in your business like your in 2020!! Integrate directly with your payroll including Xero, MYOB, Attache, Quickbooks, NewSuite, Preceda, Wageeasy and many more

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2020 time to upgrade your employee time keeping software

2020 is the time to make the change, if you have not previously upgraded your employee time and attendance system or you are still running schedules through spreadsheets 2020 is the time to change.

How can you improve your current employee timekeeping processes?

  • Schedule employees into the future – visibility for all employees, managers, and business owners
  • Option to allow employees to swap shifts based on skill and cost – get rid of all the stress of trying to fill shifts
  • App for employees, managers and business owners to see what is happening live from your own device.
  • Build repeat scheduling templates – save hundreds of manual hours every year.
  • See live who is onsite, late, sick, on holidays
  • Onboard new employees online – get rid of all the manual onboarding paperwork
  • Integrate with payroll including Xero, MYOB, Quickbooks and dozens more – save hundreds of manual hours every year

Ready to change your employee timekeeping systems – Book in a 15-minute call and we will show you the basics and help you to start your free 30-day trial.
http://meetme.so/petermorrissey

 

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The Royal Botanic Gardens expand employees scheduling with Time & People

This week after a successful pilot across 5 locations that make up the Botanic Gardens in and around Sydney and the Blue Mountains from 2018 with 120 employees The Botanic Gardens have expanded the employee scheduling software to assist with staff rosters by adding 80 specialist teachers to the system. Prior to going digital everything was manual, time sheets, scheduling by spreadsheet and telephone calls, everything was time-consuming and delayed due to the way manual systems work. Moving forward employees will have a lot more freedom to organise schedules with less telephone calls and text messages.

Employees can from their mobile device

  • Sign in and out each day.
  • Pre register for leave
  • Advise unavailability into the future automatically tied to the schedule
  • See their schedules into the future
  • Swap shifts when needed – approved by supervisors.
  • Publish an open shift where the next equally skilled person can take the shift – approved by supervisors.

The Education team do an amazing job of educating thousands of students every year. From the Botanic Gardens website…..Students at all levels will love our practical gardening experiences, outdoor learning activities and the exciting, immersive exhibitions at our new living art gallery, The Calyx. Our team of highly-skilled educators will engage your pupils with the curriculum via hands-on learning.

The Royal Botanic Gardens Society is made up of three key locations, Royal Botanic Gardens Sydney, The Australian Botanic Garden Mount Annan, Blue Mountains Botanic Gaden Mount Tomah. There are many other aspects to the Royal Botanic Gardens including the Plant Bank with over 10,000 collections and more than 100 000 000 individual seeds.

 

logoRead more about the Royal Botanic Gardens here

 

Start your employee scheduling trial here or call Pete on 1300 800 077

 


Employee on boarding with your scheduling software – GOLD

The team at Deputy continue to leave competitors in their wake while continuing to become the planets number 1 Scheduling software. Onboarding employees in any business is a pain, paperwork, paperwork and more paperwork. The Deputy team have started a process that will grow over the coming months to make this process in your business easier than ever before.

Stage 1 of this new module allows a company to send an email / sms to a new employee that takes the employee once received to a secure page online where they can provide basic information including full name, contact details, super fund, tax file number and more, even better if you are a xero customer this data will now flow to xero and shortly the same will apply to Myob.

Get rid of your manual processes, sign up to Deputy today for a 30 day trial

 

Onboard your employees easier with Deputy


Improve your scheduling software with 2 easy features

Having kids that work in the hospitality industry it is easy to see how manual scheduling process are still today. After working more than 20 years in this industry I am not surprised when a modern company is discovered to be still using paper time sheets and notes for scheduling.

Every customer with a manual system has issues building, distributing and maintaining the schedule. Every person who has ever had to build, distribute and then maintain a weekly or monthly schedule knows exactly what I am talking about here.

Building and sharing the schedule – It is one thing to build the schedule, once built you can share the schedule with all employees. I have seen customers share the employee schedule on a notice board, in the lunch room, more progressive companies try using Facebook.

Maintaining the schedule – If your employees work the same hours each week doing the same work week in and week out then scheduling is very simple, copy this week into next week and away you go again. If your company is in retail or hospitality or health then schedules can change with a minutes notice. A restaurant may get busy 2 hours earlier than expected due to extra customers walking in off the street.  What ever the reason how do you manage many changes to the schedule every day? Some companies will change the schedule daily, reprint and stick back on the noticeboard. Can you imagine doing this every day?

Ways clever scheduling can help your business profit!

1/ Availability – Imagine if your employees could advise their availability in advance so when you went to build the schedule automatically employees who advised previously they were unavailable would not be available to schedule. (you can still over ride this feature if desperate for an employee to walk however the feature is designed to help both the employee and the scheduler.

2/ Shift Swap – One of the best features ever invented for many industries. If my daughter wants to swap a shift at her manual scheduling job she has to start contacting other staff to find one who will say yes they can work and take her shift, I can see the stress this puts on my daughter as she does not want to let her work down when something has come up including being sick. I cant imagine the stress this puts on a scheduler who’s job it is to replace a person who calls in sick, calling number after number until someone is found. What a waste of time? How much time would your staff save if employees managed the shift swap?

Employees can only swap with suitably skilled employees to replace them. What an awesome add on to shift swap!!

shift swap 3     shift swap 1    shift swap 2

 

Think your business would benefit from scheduling software – click to start a 30 day trial

 


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