Deputy release clouds most advanced reporting module

You have never seen reporting so easy yet so advanced. Deputy upsets the global scheduling scene yet again.

Deputy seem to upset the status quo monthly now recently releasing what I believe is the most advanced cloud reporting ever seen. No wonder Deputy is a company that so many people follow and now with over 40,000 customers globally this must be the most used scheduling software on the planet

One of the most common questions for any cloud software today is how can I get a report of the information I want, until today all companies gave you some standard reports, some let you add and remove a few columns but do not let you export the data you have selected for your report.

Reporting has never been easier and never been so advanced at the same time.

If you are still running spreadsheets for your scheduling it is time to change

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Time & People announced Deputy Partner of the year 2017

Workplace compliance – How do you manage your scheduled employees compliance?

Deputy has had for a long time the ability to record skills/qualifications against an individual however Deputy lacked any real compliance by having no checks and balances against the qualification entered into the system.

We now have a game changer…..Deputy now includes the ability to not only register the skill/qualification you can now enter details around the qualification including expiry dates so you can be notified.


So, what’s new exactly?

  • Manage Expiry – Set expiry dates so you manage training that requires renewal. Also, if training expires, Deputy will automatically warn you
  • Upload a File – Keep full documentation/photo/certificate of all your training. So if you are ever audited, it’s there in a few clicks!
  • Enter a Comment – Leave a quick note to provide additional information about your training requirements

A valid drivers license

To help with the new elements in training, we’ve also introduced new icons to keep you aware
Here’s what each of them mean:

The ‘ticked’ icon means that the training requirement is still valid, and has not yet expired.

The ‘paper clip’ icon indicates that there’s a file uploaded for this training requirement.

The ‘speech bubble’ icon means that there’s comment attached to this training requirement.

The ‘warning’ icon means that the current training module has already expired.

How does it work?

Start by editing your employee’s profile and scrolling to the Job Information section. Then, add a training requirement and click on the ‘Edit’ icon to add further details.

Watch how easy this is to set up




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Once you start your trial book in a 45 minute training session

Deputy distruptes the scheduling landscape again

Deputy unleashed another powerful update to the software today and did not increase the price, adding so much functionaility and not increasing the price of the software is nothing short of amazing.

For a long time customers have been asking to have different payrates for different areas making it easier to manage John who works in the bar on $25 an hour and then works in the dining room for an extra shift on $20 an hour. You can now create unlimited pay structures by area.

Department – Bar – supervisor $35
Department – Bar – employee $28
Department – Bar – less than 3 months $25

It is just way to easy!!

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Making it even easier to export the correct data to payroll

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Deputy introduce paid breaks – making compliance even easier

Last month Deputy released a new feature – Paid Breaks.


What does this mean?

You can now ask employees to sign out and in for breaks giving you an electronic easy to understand report showing the breaks taken while the employee continues to get paid as required. Previously you could not do this as the employee if they signed into a break would not get paid.

What should you do?

Deputy says…Relieve your employees from all duties during their breaks – (Pay close attention to this one). Ensure your staff are not pressured to work during their allocated break times. IF they’re working at any capacity during their break, you’ll be liable to pay them in addition to their entitled wage.

Setting up paid breaks is easy…register to start a 30 day trial and book in training to get your employees signing in and out electronically.

It is now even easier to import your data in XERO….

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Scheduling with Open Shifts – How can this help your business save money and time weekly?

Open shifts have been around forever, a manager decades ago would say I need three people at 7am tomorrow and the first three people who put up their hand or yelled out would get the shift.

Today now we have moved electronic we can do the same thing only software makes the process a lot more clever allowing any person without all of the knowledge of the skills of the employees to now create open shifts.

Open shifts – Why use them?

Open shifts give you the flexibility to not select any one person for a position but to give people the choice of which shift they take. In today’s hectic paced world that we all live in trying to manage home, work, kids and much more is challenging at best,  having the flexibility to choose when you work is gold. Open shifts would be ideal for mum’s who need to manage the family but also want to get some shifts in each week to get out of the house and socialise with more than the family dog or cat.

Before technology came along as we have today if you got a call saying a container was turning up at 2pm Tuesday and it was 4pm Monday you would get straight onto the phone calling one person after another to fill the 15 positions you had to fill so you could empty the container on arrival.

What if you could create 15 open shifts that were filled in minutes without making 1 phone call? Would this help you in your business – How much stress would this remove.

Start a 30 day trial and see how open shifts can help you in the business

How do electronic open shifts work?

Electronic open shifts allow the scheduler to easily send a message to a group of people who would be interested in a shift becoming available so these people can accept the shift without the scheduler having to make one phone call. Imagine filling 15 shifts in minutes with only a few clicks of your mouse button, how much stress would this take out of your day? Even better if you needed 8 people to pack and 7 people to unpack the container you can target the best packers and un packers by tagging the employees in the data set. Another example would be what if you need three MR drivers for your trucks with over 100 people in your database. You would not want to contact all 100 people to let them know about 3 MR drivers shifts.

Imagine you could laser target the message about the open shift only to the people who have the skill to complete the shift – Would this help you in your job?

deputy_-_open_shifts deputy_-_open_shifts1

Start a 30 day trial and see how open shifts can help you in the business

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