Scheduling staff is a challenge – Scheduling staff in COVID is so much harder

Posted on: January 15, 2021 | Categories: StaffRosters Blog

Many companies that schedule staff have multiple locations, there is a connection, think about retail stores like Gloria Jeans Coffee, hotel chains that manage multiple locations locally, nationally and globally.

As COVID continues to give businesses grief globally legislation is changing country by country to help manage COVID better in certain industries.

Key industries include….

  • Retail
  • Hospitality
  • Aged care

These industries account for a massive number of the workforce globally, these industries also all need to schedule employees across one or many locations.

Examples of legistation we are starting to see being bought in by Governments around the world include

  • The operator of a residential aged care facility must develop a Workforce Management Plan that requires employees, contractors, volunteers and students to advise if they have worked at other locations in the same industry.
  • Employers in some countries can now force employees to come back to work and stop working from home – Not everyone will be happy with this outcome.
  • Vaccine legislation is now coming out for some industries as the vaccine is beggining to be rolled out globally.
  • Businesses are being forced to collect visitor information including name and mobile for COVID tracing
  • Wearing masks indoors in crowded places including retail is mandatory with fines aplying if you do not comply.

The only way to manage employees’ schedules across multiple locations is electronic, spreadsheets are no longer an option. Electronic scheduling allows you to set parameters that stop one worker from being scheduled at another location.

Start your trial here and call to book in a time for training by calling 1300 800 077

Tsheets bought out by Quickbooks

Posted on: December 15, 2020 | Categories: StaffRosters Blog

Many will know Tsheets was apparently bought out in 2017 by Intuit the owners of Quickbooks for around $340M

As happens when large companies buy out small companies not always every customer going forward is happy.

I got this just today
We are using Tsheets but since it has been bought out by Quick Books it is unreliable and expensive. I am interested in your costs and how the system works for the staff.

Over the past 5 years, I have assisted a number of customers to move from Tsheets and the reasons are varied.

Need to move from Tsheets? Book in a call
You can book in a 15-minute call here

Deputy Trends highlight shiftworkers attitudes towards shiftwork.

Posted on: December 7, 2020 | Categories: StaffRosters Blog

Deputy recently completed a detailed survey of more than 1400 shift workers. While 96% of the shift workers liked parts of their job more than 25% said they did not dislike anything about working shift work.

Overwhelmingly shift workers spoken open and honestly with 96% saying they deserve more respect and 82% want better communication.

If you cannot do the following you should book in a demonstration.

  • Send employees notifications instantly.
  • Ask employees to read and approve documentation without printing one piece of paper.
  • Allow Shift workers to swap shifts with a mate when needed to allow better quality of live. (shift workers can miss out on a lot of social activity due to the hours worked)
  • Allow shift workers to see who else is working on thier shifts
  • Allow shift workers to pre-plan a day off in the future
  • Shift workers can do all of the asbove on their own mobile phone, no paper, spreadsheets needed anywhere.

Let shift workers have all the information they need in their hands with their own mobile phones. Start a trial or book in a demonstration

How can I schedule employees to know how many are in the office?

This has been the most asked topic over the last 8 weeks through several different questions.

  • How can I schedule employees into future weeks?
  • How can employees see what days have fewer people based on government limits?
  • How can employees pick what day they want?

Here is my best answer to the problem

  • Build out a schedule for each desk
  • Gives employees access to choose a desk on the day that suits them
  • Once the desks are gone for the day, there are no more desks to select 
  • Allow employees to trade desks with each other 
  • Report on expected V actual
  • Get visibility on people who book and don’t arrive

Once you have built your initial schedule copy to the following week in seconds.

Let employee book office desk


Scheduling employees with contact tracing

Scheduling staff across 1 or many rosters is a challenge at the best of times, imagine then being asked to run a report from your schedules on who worked with who on what day and in what area to assist with contact tracing. Can you imagine how long it would take to bring this information together?

What if you could simply choose a contact tracing report to run that did all of this for you?Deputy contact tracing

Get started now, start a 30 day trial


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