Scheduling employee leave management

One of the most asked questions with scheduling employees, collecting start and finish times, and managing leave, is LEAVE – how can we manage leave easier? Leave comes in many forms and varies between full-time, casual and part-time staff

Do you want better leave visibility?

Employee leave includes.

  • Annual leave
  • Vacation Leave
  • unpaid leave
  • accrued leave
  • Long Service Leave
  • Carers Leave
  • Time off in Lieu leave
  • Unpaid Leave – No Show
  • Add more leave types as required

What is unavailability?

  • Unavailability is more about saying I cant work Thursday so you are not scheduled.
  • Unavailbility makes it easy to put in the days you are at University or soccer or football training so you are not scheduled on these days.

When applying for leave employees can add comments and additional information where required to explain the leave.

Integrate employee time collection and leave with payroll. Your payroll system will drive the leave categories.

Supervisors and Managers can see….

  • All Leave requests
  • Leave requests assigned to the supervisor
  • All upcoming leave
  • Approved and unapproved leave

Employees can…..

  • Apply for leave through their own mobile phone (supervisors are notified of the leave request immediately)
  • See leave approved and denied
  • See leave balance when payroll is connected

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More than 250,000 workplaces have used Deputy

Posted on: February 12, 2021 | Categories: award interpretation Deputy Implementation MYOB Payroll

It is not possible for so many companies to choose a product and the product does not match the expectations of the customer.

If you need any of the following….

  • Better communication across your business between employees and management
  • To get away from spreadsheets
  • Faster and easier scheduling
  • Open shifts
  • Swapping shifts
  • Overtime authorisation
  • Award interpretation
  • Integration with Payrolls like Xero, MYOB, Quickbooks, Reckon, and dozens more

Start your trial here

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multiple ways rostering software can help you right now!

Posted on: June 29, 2020 | Categories: Desk Booking Modern Awards StaffRosters Blog Working from home

Globally work-life balance has disappeared where now many people are very worried about if they will be working next week or if next week they will find a job.

We all need to get more clever with what we have, here are a couple of ways your rostering software can help you. I have also included 2 awesome tips below on GMail, we use business google mail and I have found 2 huge time-savers giving me more time to do other things, every google mail user will benefit from these 2 awesome tips.

Rostering software does so much, let’s recap a few favorites over the past 6 months

Use your rostering software to make a desk booking process in your business with current building limitations due to COVID – Read more – COVID assistance
A
ll employees on modern awards must now sign in and out so hours worked can be compared to award wages – Read more
T
ouchless Sign in and sign out – COVID safe – Read more
W
orking from home – There is still a lot of us working from home globally – Read more

 

Google mail tip 1 – This has saved me hours every week
Snippets – set up and create snippets of information that you send multiple times every week – watch a 30-second video and set up

Google mail tip 2 – Tabs
Tabs have saved me some time, not as much as snippets but every click and every second count’s today – watch a 30-second video and set up


Log hours for all employees – Have you caught up with latest legislation?

As we all start to return back to work over the coming weeks it is the perfect time to put your systems in place for employee timekeeping. New changes that came into place on March 1st, 2020, for the most part, may have been overshadowed by COVID-19.

Several modern awards now need people who are paid under annualised salary provisions to actually record there start and finish time each day.

Who is impacted?

If you’re covered under the following modern awards, this will be relevant to you:

  • Banking, Finance and Insurance Award 2010
  • Clerks – Private Sector Award 2010
  • Contract Call Centres Award 2010
  • Hydrocarbons Industry (Upstream) Award 2010
  • Legal Services Award 2010
  • Mining Industry Award 2010
  • Oil Refining and Manufacturing Award 2010 (clerical employees only)
  • Salt Industry Award 2010
  • Telecommunications Services Award 2010
  • Water Industry Award 2010
  • Wool Storage, Sampling and Testing Award 2010

If you work under the following awards, the changes will apply to you, but only if you agree to the new arrangements

  • Broadcasting and Recorded Entertainment Award 2010
  • Local Government Industry Award 2010
  • Manufacturing and Associated Industries and Occupations Award 2010
  • Oil Refining and Manufacturing Award 2010 (non-clerical employees)
  • Pharmacy Industry Award 2010
  • Rail Industry Award 2010
  • Horticulture Award
  • Pastoral Award 2010

Start your trial and make the collection of employee start and finish times easier than ever before, integrate directly into your payroll saving many weekly hours of manual data collation, calculation and data entry.

Book in a demonstration here

 

The Fair Work Commission is introducing changes to the terms of several modern awards which will mean that from 1 March 2020 there will be new obligations on employers paying annual salaries under these provisions. Although these changes will vary slightly from award to award, some of the common changes will require employers to:

  1. Have in place written documentation that records which provisions of the award are intended to be included within the annual salary.
  2. Specify in this documentation the ‘outer limits’ of the number of overtime or penalty rate hours that are included within the annual salary in each pay period/roster cycle.
  3. Where an employee works hours that exceed those ‘outer limits’ in a pay period/roster cycle, pay the employee for those hours worked (at the relevant overtime or penalty rate) within the relevant pay cycle.
  4. Keep records of the start times, finish times and unpaid break times for each employee paid an annual salary, and have employees sign, or acknowledge as accurate, that record in each pay cycle.
  5. Perform an annual ‘reconciliation’ every 12 months, calculated from the commencement of the annualised salary arrangement or upon the termination of the employee’s employment. The annual reconciliation will involve calculating the amount the employee would have been paid if they were paid on an hourly basis in accordance with the award. If there is any shortfall it must be paid within 14 days.

In addition, some awards will require that annual salaries under these provisions can only be paid where employees agree to this arrangement.

 

Start your trial and make the collection of employee start and finish times easier than ever before, integrate directly into your payroll saving many weekly hours of manual data collation, calculation and data entry.

Book in a demonstration here

 

 

 


Touchless visibility of Data has never been more important

As the world continues to change and move around Covid-19 touchless is the new keyword with people contact. Deputy has it all

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Get all the information you need when scheduling employees

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Allow employees to receive video communication through their personal employee app with touchless communication.

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Touchless sign in and out creating timesheets for payroll

Hands-free Clock In

  • Provide quick, touch-free timekeeping
  • Get up and running quickly with a verified onsite clock-in on your existing
    devices. By using Deputy’s contactless clock in for Kiosk you can ensure a
    fast, hygienic, touch-free clock in. Spend more time helping your patients
    and less time worrying about clocking in.
  • Limit contact exposure between employees during
    clock-in procedure and contamination of devices
  • Fast and simple clock-in process for employees

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Everything you need in 1 single solution for employee scheduling

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Start a free trial here

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